Accounts Receivable Specialist

Description

The Accounts Receivable Specialist will manage outstanding invoices, resolve customer disputes, ensure timely payments, reconcile accounts, and generate reports. Reporting to the Regional Assistant Controller, this role involves close collaboration with the finance team. This position is perfect for someone who thrives in a fast-paced environment and is ready to take on a range of responsibilities as the company grows. The ideal candidate is a proactive, hands-on professional who can work independently and as part of a team.

Responsibilities and Duties

Customer Invoices and Collections * Communicate with customers for timely payments and resolve invoicing issues. * Monitor accounts for overdue payments and discrepancies. * Collect outstanding balances from customers in Indonesia and India (via Kofax Inc HQ). * Coordinate with Order Fulfillment team on invoice uploads and maintain sales tax invoices. * Send hard copies of tax invoices upon request and manage invoice documentation. Reporting and Reconciliation * Reconcile customer accounts and prepare AR aging, 90-day, and Bad * Debt reports. * Reconcile quarterly commission clawback and check invoice completeness. * Provide sales tax reconciliation for GST/CT filing and prepare monthly cash flow projections. Customer Tax-related Tasks * Ensure correct tax application on invoices (e.g., Service Tax in Malaysia). * Assist with tax forms, certificates of residence, and follow up on WHT receipts. Additional Responsibilities * Prepare and update customer credit limit requests in ERP system. * Monitor credit holds and generate monthly customer statements. * Support financial audits, customer tenders, vendor onboarding, and ad-hoc AR tasks.

Qualifications and Requirements

* Education: Degree in Accounting, Finance, or related field. * Experience: 2-5 years in accounts receivable, credit, and collections. * Technical Skills: Familiarity with accounting systems (e.g., Oracle or NetSuite), Microsoft Excel & Word. * Knowledge: Strong understanding of general accounting procedures. * Organizational Skills: Ability to manage and prioritize tasks effectively. * Attention to Detail: Focused on accuracy and precision. * IT Proficiency: Strong IT skills. * Communication: Excellent written and verbal communication, with strong interpersonal skills. * Team Player: Able to collaborate effectively within a team and work independently when needed.

Working Condition

Working hours

5 days / 44 Hours