Office Admin Executive

Description

This role is vital for ensuring the smooth and efficient day-to-day operations of the office. The Office Administrator will provide critical support to the Office Admin Manager and other departments, contributing to a positive and productive work environment.

Responsibilities and Duties

* Manage daily office operations, including handling phone calls, responding to emails, and managing incoming and outgoing correspondence. * Maintain accurate records, such as staff contact lists, access card lists, and office key lists. * Oversee office maintenance, including air conditioning, restrooms, printers, and cleaning services. * Liaise with external vendors and suppliers for maintenance and repairs. * Manage office supplies inventory, including stationery, pantry items, and business cards. * Assist with the ordering and distribution of office equipment. * Assist with employee onboarding, including preparing workstations and providing necessary equipment and software. * Assist in organizing and coordinating company functions and travel arrangements. * Collaborate with the IT team, including receiving delivery orders, checking invoices, processing payments, and assisting with IT equipment distribution. * Coordinate and manage the booking of meeting rooms. * Ensure the cleanliness and maintenance of meeting rooms and office facilities. * Prepare and order refreshments for meetings. * Handle courier services and manage all incoming and outgoing correspondence. * Document Standard Operating Procedures (SOPs) for all administrative processes. * Perform other ad-hoc duties as assigned.

Qualifications and Requirements

* Diploma/A-Levels/ITE/Professional Certificate in any field. * Strong verbal and written communication skills with a friendly and approachable demeanor. * Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines. * Meticulous attention to detail and accuracy in all tasks. * Ability to anticipate and proactively address potential issues. * Ability to work effectively as part of a team and collaborate with colleagues across departments. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is essential. * Comfortable working in a fast-paced environment. * Possess a positive attitude and a willingness to learn and grow. .

Working Condition

Salary

Basic Salary 2600