Administrator

Description

We are looking for a highly organized and detail-oriented Administrative Coordinator to join our team. This role involves providing exceptional support to ensure smooth departmental operations while maintaining excellent customer service for internal and external stakeholders.

Responsibilities and Duties

- Answer and manage phone calls, delivering exceptional customer service. - Draft reports, correspondence, and other written documents as required. - Manage office supplies and equipment, including procurement and service contract maintenance. - Attend meetings and prepare detailed meeting notes. - Coordinate with internal and external teams to execute tasks effectively. - Assist in the development of policies and procedures with managers and supervisors. - Provide backup coverage for front desk operations when needed. - Handle employee travel arrangements, including authorizations, accommodations, and conference registrations. - Audit and process travel expense claims. - Manage and process mileage reimbursement requests for supervisory travel. - Track and distribute monthly travel-related reports. - Maintain accurate accounts payable and receivable records. - Resolve issues with vendors regarding shipments, billing discrepancies, and account statements. - Monitor expenditures and process payment requests for reimbursements. - Prepare and manage purchase orders and requisitions, ensuring adherence to established procedures. - Review and audit invoices for compliance and accuracy, ensuring timely payment. - Support administrative processes for faculty searches and staff recruitment. - Plan and organize events, including meetings, professional development sessions, and departmental initiatives. - Perform other related administrative duties as assigned.

Qualifications and Requirements

- Strong organizational and multitasking skills. - Exceptional communication skills, both written and verbal. - Experience in handling accounts payable, receivable, and vendor relations. - Proficient in drafting reports and managing correspondence. - Ability to take comprehensive meeting notes and manage travel arrangements. - Comfortable with event planning and coordinating departmental activities. - Detail-oriented with a strong focus on compliance and accuracy. - Positive attitude, flexibility, and problem-solving abilities.

Working Condition

Salary

Basic Salary 3500

Other benefits

- Opportunity to work in a collaborative and professional environment. - Access to training and professional development opportunities. - Inclusive workplace culture promoting work-life balance. - Competitive compensation and growth potential within the organization.