Admin Executive

Description

We are looking for a detail-oriented Admin Executive to manage daily office operations and provide comprehensive administrative support. This includes overseeing office management tasks, maintaining accurate documentation and filing systems, and managing calendars for team members and leadership. The role involves handling correspondence, coordinating office supply orders, supporting event planning, and assisting with HR tasks such as onboarding and maintaining employee records. The Admin Executive will also help identify opportunities for process improvements and support various departments to ensure smooth operations across the company.

Responsibilities and Duties

Office Management: Oversee daily administrative tasks to ensure smooth operation of the workplace. Documentation and Filing: Maintain accurate records, organize files, and ensure compliance with company policies. Calendar Coordination: Manage schedules, appointments, and meetings for both team members and leadership. Correspondence: Professionally handle email and phone inquiries, providing timely responses to stakeholders. Procurement Support: Coordinate orders for office supplies, manage vendor relations, and handle inventory. Event Coordination: Assist in the planning and organization of company events, meetings, and training sessions. HR Administrative Support: Assist with onboarding new employees, maintaining HR records, and organizing employee activities. Process Improvement: Identify opportunities to streamline administrative workflows and implement efficient solutions. Team Support: Provide general support across departments as needed, fostering collaboration and efficiency.

Qualifications and Requirements

Excellent organizational and multitasking abilities with strong attention to detail. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with administrative tools. Strong communication and interpersonal skills. Capable of handling confidential information with integrity and discretion. Proactive mindset with a willingness to learn and adapt.

Working Condition

Working hours

5 days / 44 hrs