Admin Executive

Description

The Admin Executive is responsible for managing both written and digital files, conducting data entry, and assisting with various administrative functions, including budget management and personnel coordination. They research and gather information, support budget activities, and help implement new programs and procedures. Additionally, they conduct fiscal reviews, prepare confidential documents and reports, maintain meeting minutes, and coordinate meetings and conferences. The role also involves overseeing operations related to purchasing and inventory management, ensuring a complete stock of office supplies, and liaising with vendors for maintenance and improvements. Nextbeat Singapore Pte.Ltd. EA License Number: 22C1267

Responsibilities and Duties

* Review and manage both physical and digital files, including performing data entry tasks. * Assist in coordinating administrative functions such as budgeting, personnel management, meeting organization, and clerical responsibilities. * Conduct research and gather relevant information as needed. * Support all budget-related activities, including accounting tasks. * Aid in the implementation of new programs, procedures, methods, and systems. * Perform fiscal reviews, surveys, and gather information related to administrative issues. * Prepare confidential documents and reports. * Maintain accurate meeting minutes and documentation. * Organize and schedule meetings and conferences. * Oversee operations related to purchasing, equipment management, property inventory, building maintenance, and disposal processes. * Ensure an adequate supply of office materials and maintain accurate inventory records. * Collaborate with vendors to facilitate repairs and improvements.

Qualifications and Requirements

* Minimum of 1-2 years of relevant administrative experience. * Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Strong data entry and file management skills. * Excellent organizational and time management abilities. * Effective communication skills, both written and verbal. * Strong attention to detail and accuracy in documentation. * Customer-oriented with a positive attitude. * Ability to work independently as well as part of a team. * Proactive, resourceful, and capable of problem-solving in a fast-paced environment. * Familiarity with budgeting and accounting processes is preferred. * Ability to maintain confidentiality regarding sensitive information. * Strong interpersonal skills to liaise effectively with colleagues and external vendors.

Working Condition

Working hours

5 days / 44 hours