Purchasing Executive

Description

Only at SUSHISAMBA will you find a unique blend of Japanese, Brazilian and Peruvian culture and cuisine. SUSHISAMBA is born of the energy and spirit of these three distinct cultures, a tri-cultural coalition that took root in the early 20th century when thousands of Japanese emigrants traveled to South America’s fertile soil to cultivate coffee plantations and find their fortune. In bustling cities like Lima in Peru, and São Paulo in Brazil, the integration of Japanese, Brazilian and Peruvian cultures flourished. Equal parts imagination and history, the SUSHISAMBA experience is truly unique. Beating at the heart of SUSHISAMBA is a deep appreciation for enjoying life and celebrating with friends.

Responsibilities and Duties

The Purchasing Executive shall be responsible for assisting in all procurement operations across the Company. * Screens purchase requisitions, ensuring that they are properly approved and legitimate. * Assists in identifying sources of supply through regular market reviews sustainability, ethical purchasing standards and costing * Assists in soliciting price quotations based on information contained in the purchase requisition. * Handles vendor questions, delivery requirements and product substitution or cancellations. * Assists departments in the development of specifications for required products or services * Prepares purchase orders, change orders and order cancellations. * Ensure competent quality execution of all regular purchasing duties and administrative works. * Maintain complete updated purchasing records/data and pricing in the system. * Prepare reports and summarize data * Execution and monitoring of all regular purchasing duties. * Coordinate with user departments and suppliers in the purchasing scope of work for projects assigned. * Assist in managing and following up orders. * Handling and monitoring of claims to vendors for defectives, shortage, missing items. * Coordinate with suppliers to ensure on-time delivery. * Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers. * Ensure compliance with company guidelines, purchasing policies and procedures and Sunset Hospitality guidance during supplier negotiations. * Monitor and co-ordinate deliveries of items between suppliers, regularly update the Manager in Charge at the venues. * Ensure that purchasing department policies and procedures are being followed unless authorized by the immediate manager * Performs other duties pertinent to this job as assigned * Collaborates closely with the Manager-in-Charge * Interacts with different departments and the storekeeper to ensure accurate requisitions. * Follow-up with suppliers to guarantee prompt delivery of products

Qualifications and Requirements

* BA degree in Business Administration or Hotel Management Degree from a reputable university * Minimum 2-3 years of experience in the field of hospitality, and minimum two years in the same position * Excellent organizational, communication and presentation skills * Excellent Interpersonal and Negotiation Skills * Fluent in English * Excellent computer skills, (Microsoft office) * Dynamic 365 Finance and Operations is Plus * Good business awareness including external markets and competitor positions. * Good knowledge of policies and procedures, their development and applications * Highly cooperative team spirit * Problem-solving skills

Working Condition

Working hours

* Working Days: 5 days/week/Office Hours