Executive Assistant

Responsibilities and Duties

● Key liaison with internal and external stakeholders at all level seniority on behalf of the director ● Manage director's calendar and facilitate meetings, including welcoming of overseas and VIP guests ● Assist director with their follow-up projects and ensure team members are well-prepared for meetings ● Take effective minutes and organise thoughts in a clear and concise manner ● Organise agenda and attendance for meetings and prepare minutes for follow-up actions ● Work closely with senior management and other business units on their operational requirements ● Suggest ways to improve efficiency and existing processes ● Carry out background research and present findings ● Prepare reports, documents and presentations for meetings ● Monitor / Follow up on work-in-progress, projects etc ● Screen phone calls, enquires, requests and handling them appropriately ● Any other ad-hoc duties as assigned and required by the company

Qualifications and Requirements

● Degree in Business Administration/Management or any related field ● Experience in commercial interior/ office furniture/ digital marketing is preferred ● Possess at least 3-5 years of relevant experience ● Good communication, organizational and interpersonal skills to coordinate with all levels ● Strong planning and organizational skills, highly resourceful and quick-thinking in a fast-paced environment ● Highly meticulous and able to work independently within tight timelines ● Take initiative to get the desired outcomes in cooperation with other teams ● Strong interpersonal skills and able to build relations with internal and external stakeholders ● Must be able to travel to different sites when required

Working Condition

Working hours

● 5 days work week

Other benefits

● Medical $500 ● Dental $200 ● AL 14-16 ● Company Leave 7days ● Staff Meal

Interview Process

CV screening → 1 to 2 interviews