Operations Admin Executive

Description

This role is vital for supporting the smooth and efficient day-to-day operations of the workshop and depots. The Operations Assistant will provide administrative and operational support to the Operations Manager, ensuring all processes run smoothly and efficiently.

Responsibilities and Duties

* Provide administrative support to the Operations Department, including filing, recording job requisitions, tracking vehicle movements, and preparing bi-weekly insurance claims reports. * Assist in managing the full cycle of accident claims processes, ensuring all claims are followed up closely and processed efficiently. * Issue quotations, delivery orders, and invoices for depot operations. * Prepare and submit bi-weekly insurance reports, ensuring accuracy and completeness. * Assist the Manager in conducting bi-weekly toolbox meetings and ensure proper documentation is maintained. * Monitor and maintain the first aid box, ensuring adequate supplies are always available. * Assist foreign workers with administrative applications as needed. * Actively participate in safety committee meetings in the absence of the Manager to ensure compliance with organizational safety practices and procedures. * Perform other ad-hoc duties as assigned.

Qualifications and Requirements

* A-level/Diploma or equivalent. * Proficiency in Microsoft Office Suite, with a strong emphasis on Excel. * Ability to generate accurate and insightful reports with a keen eye for detail. * Meticulous attention to detail and a strong sense of responsibility. * Positive and proactive work attitude with excellent follow-up skills. * Strong interpersonal and communication skills with the ability to interact effectively with all levels of employees. * Ability to work independently and as part of a team in a fast-paced environment. * Excellent communication and written skills.

Working Condition

Salary

Basic Salary 1800