Administrative Assistant

Description

The Administrative Assistant will provide general office support, including word processing, data entry, photocopying, filing, and handling documents/packages. Responsibilities also include managing incoming phone calls, tracking office supplies, and placing orders when necessary. The role involves guiding the cleaning assistant to maintain a clean office environment and proofreading contract-related documents. Additionally, the Administrative Assistant will prepare internal documents, generate regular sales reports, and perform ad-hoc tasks assigned by supervisors.

Responsibilities and Duties

Provide general office administration support, including word processing, data entry, photocopying, filing documents, and handling the sending and receiving of documents/packages. Manage incoming phone calls and direct them as needed. Monitor office supply inventory and place orders as required. Oversee the cleaning assistant to ensure the office remains clean and organized. Proofread contract-related documents and prepare internal documents before and after contract sign-off. Generate regular sales reports. Assist with ad-hoc tasks assigned by supervisors.

Qualifications and Requirements

Minimum O-levels or equivalent qualification. Prior administrative experience preferred but not required. Proficient in MS Office applications (Word, Excel, PowerPoint). Strong organizational skills and attention to detail. Excellent communication skills, both verbal and written. Ability to multitask and handle multiple responsibilities efficiently. Capable of working independently and as part of a team. Positive attitude with a willingness to learn and adapt. Able to handle confidential information responsibly. Good problem-solving skills and initiative. Must be able to start work immediately or within a short notice period.

Working Condition

Working hours

5 days / 44 hours