Admin Executive

Description

We are seeking an Admin Executive to handle a variety of administrative and coordination tasks. Key responsibilities include invoicing, data entry, document filing, invoice verification, and payment preparation. You will also manage documentation, respond to incoming phone calls and WhatsApp messages, and liaise with internal and external partners to request quotations and negotiate contract terms. Additionally, the role involves providing operational support, handling requests and queries professionally, ensuring invoice accuracy, and coordinating with internal teams to ensure smooth documentation processes. Ad-hoc duties may be assigned by the Manager as required.

Responsibilities and Duties

Handle a wide range of coordination and administrative tasks, including invoicing, data entry, document filing, invoice verification, and payment preparation. Efficiently manage documentation, including printing, organizing, and filing. Respond to incoming phone calls and WhatsApp messages. Request quotations and negotiate contract terms with both internal and external partners. Perform additional administrative and operational support tasks as assigned by the Manager. Professionally manage requests, feedback, and queries. Review invoices to ensure accuracy and completeness. Collaborate with internal teams to ensure seamless coordination of documentation. Perform any other tasks or duties as assigned.

Qualifications and Requirements

Minimum of a Diploma, Advanced Diploma, or Bachelor's Degree in Business Administration or a related field. At least 1-2 years of relevant work experience.

Working Condition

Working hours

5 days / 44 hours