Administrative Assistant

Description

We are seeking a detail-oriented Administrative Assistant to support daily operations by managing records, purchasing and tracking machine spare parts, and ensuring smooth coordination with production teams. The role involves handling general office duties, responding to correspondence, and assisting at the weighbridge to issue tickets during manpower shortages. This position requires strong organizational skills, accuracy, and the ability to adapt to various administrative responsibilities.

Responsibilities and Duties

* Manage the procurement of machine spare parts, ensuring timely purchases and maintaining a detailed record of inventory and transactions. * Maintain accurate, well-organized, and up-to-date records, including documentation related to production and operations. * Collaborate closely with production team members to streamline workflows and address any operational needs effectively. * Oversee general office administration, including filing, data entry, and record management, to ensure efficient office operations. * Handle incoming emails, phone calls, and other forms of communication promptly and professionally, providing timely responses and follow-ups as needed. * Assist at the weighbridge by issuing tickets to drivers during periods of manpower shortage, ensuring smooth logistics and operations.

Qualifications and Requirements

* A minimum qualification of GCE O Level or ITE. * Proficient in using Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. * Strong organizational skills with the ability to multitask effectively. * Capable of working both independently and collaboratively within a team. * Fluency in written and spoken Chinese (Mandarin) is essential. * Moderate proficiency in written and spoken English is required.

Working Condition

Working hours

5 days / 44 hours