Administrative Executive

Description

We are seeking a highly organized and motivated Administrative Assistant to join our team. This role is critical in ensuring the smooth day-to-day administrative operations of our organization. Based in Toa Payoh, you will support a variety of initiatives, events, and organizational needs while interacting with stakeholders at all levels.

Responsibilities and Duties

1. Meeting Support - Take detailed and accurate minutes during board and committee meetings. - Manage RSVPs and attendance for meetings and organizational events. 2. Facilities Booking Management - Oversee facilities bookings, addressing inquiries and coordinating with both internal and external stakeholders to ensure smooth usage. 3. Event Management - Plan, organize, and execute events from concept to completion, handling logistics, budgets, timelines, and vendor negotiations. - Manage event promotion, staff assignments, and post-event evaluations to ensure overall success. 4. Administrative Support - Provide general administrative assistance, including attending to walk-in inquiries. - Support organizational initiatives, projects, and events with various administrative tasks. - Consolidate and compile monthly data for management reporting.

Qualifications and Requirements

- GCE A-Level or an equivalent qualification. - At least 5 years of experience in an administrative role. - Exceptional organizational and time management skills. - Strong verbal and written communication abilities. - Proven ability to interact effectively with all levels of stakeholders, from senior executives to junior staff. - Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint. - Experience in event planning and taking detailed meeting minutes is highly advantageous.

Working Condition

Salary

Basic Salary 2800