Admin Assistance / Executive

Description

This role is critical in supporting the day-to-day operations and success of the Managing Director (MD). The Executive Assistant will provide high-level administrative and secretarial support, ensuring the smooth and efficient functioning of the MD's office. This position requires a highly organized, proactive, and discreet individual with excellent communication and interpersonal skills.

Responsibilities and Duties

**Responsibilities:** * Provide comprehensive secretarial, administrative, and personal support to the Managing Director. * Conduct regular meetings with the MD to discuss upcoming engagements, invitations, and other requests (e.g., meeting appointments, travel schedules, travel arrangements). * Schedule and manage meetings on behalf of the MD, including meetings with direct reports, committees, and other relevant parties. * Assist the MD in tracking and following up on tasks assigned to subordinates. * Filter general information, queries, phone calls, and invitations to the MD, redirecting or taking forward such contacts as appropriate. * Prepare correspondence on behalf of the MD, including drafting general replies. * Prepare meeting minutes and follow up action plans after meetings. * Maintain an organized filing system for both electronic and hard copies of documents. * Prepare letters and memos for announcements to staff and related parties. * Support and assist in the planning of company activities. * Assist with administrative duties related to HR processes (e.g., leave applications, work pass applications). * Maintain records and monitor company fleet vehicles (e.g., road tax renewals). * Provide administrative support to the department head in establishing department structure and systems, including the creation of necessary forms and documentation. * Perform other ad-hoc administrative duties as assigned.

Qualifications and Requirements

* Minimum Diploma qualification. * At least 3 years of relevant experience as an Executive Assistant, Personal Assistant, or in a similar administrative role. * Strong proficiency in Microsoft PowerPoint, Excel, and Word. * Excellent interpersonal and communication skills with the ability to interact professionally and effectively with individuals at all levels. * Strong organizational and time management skills with meticulous attention to detail and the ability to prioritize tasks effectively. * Ability to handle confidential information with utmost discretion and maintain a high level of professionalism at all times. * Ability to work independently, proactively anticipate needs, and take initiative. * Immediate starters preferred.

Working Condition

Salary

Basic Salary 1800