Operations Admin Executive

Description

We are looking for an Admin Executive to support the Operations Department in daily workshop and depot activities. Responsibilities include managing job requisitions, vehicle records, and bi-weekly insurance claims reports. The role involves assisting with accident claims, submitting insurance reports, and issuing quotations, DOs, and invoices. The Admin Executive will also help with toolbox meetings, monitor the First Aid box, process OT claims, assist foreign workers with administrative tasks, and participate in safety committee meetings. Other ad-hoc duties may be assigned as needed.

Responsibilities and Duties

Assist and support the Manager in overseeing daily workshop and depot operations within the Ops Department. Provide administrative support, including filing, recording job requisitions, tracking vehicle records, and preparing bi-weekly insurance claims reports. Manage the full accident claims process, ensuring close follow-up until the final payment is processed. Submit bi-weekly insurance reports for Manager’s endorsement. Issue quotations, delivery orders, and invoices for the depots. Support the Manager in conducting bi-weekly toolbox meetings, ensuring proper documentation is in place. Monitor and replenish the First Aid box and its contents regularly. Process and approve monthly OT claims for HR payroll calculations. Provide assistance to foreign workers with administrative applications. Attend and actively participate in safety committee meetings in the absence of the Manager, ensuring compliance with organizational safety practices. Perform other ad-hoc duties as required.

Qualifications and Requirements

A-Level, Diploma, or higher qualification, or equivalent. Proficiency in Microsoft Office, especially Excel, is essential. Strong attention to detail with the ability to generate accurate reports. Meticulous, responsible, with a positive work attitude and strong follow-up skills. Excellent interpersonal skills and the ability to thrive in a fast-paced environment. Enjoy working with employees at all levels. Strong communication and writing skills.

Working Condition

Working hours

5 days / 44 hours