Admin Executive

Description

Do you thrive in a fast-paced environment and enjoy providing exceptional support? If so, this Administrative Assistant role at CU Lines Group could be a perfect fit! In this role, you will play a vital role in supporting the company's growth and daily operations. You will work closely with your supervisor to ensure the smooth running of the CU Lines Group administration and provide comprehensive support to the business teams.

Responsibilities and Duties

* Organize travel arrangements, including flights, hotels, and visa applications, for employee business trips. * Prepare accurate and timely monthly administrative expense reports. * Maintain administrative documents through data entry, filing, and other tasks. * Streamline administrative procedures and systems to enhance efficiency. * Plan, forecast, and manage general office and pantry supplies, ensuring cost-effectiveness. * Liaise with contractors, vendors, and suppliers regarding office matters such as equipment maintenance, cleaning services, renovations, and plant care. * Manage corporate gifts and submit invoices through the company's designated software ("Ding Talk"). * Assist in setting up meeting rooms, provide basic technical support for meeting equipment, manage visitor welcome screens, and ensure the overall cleanliness and tidiness of meeting spaces. * Oversee internal and external courier services (receiving and sending packages). * Conduct sourcing and purchasing activities as needed, including restaurant selection for management.

Qualifications and Requirements

* Bachelor's Degree in Business Administration or equivalent (candidates with exceptional experience and qualifications in a similar role may be considered). * Minimum of 3 years of relevant administrative experience. * Ability to work independently, manage multiple priorities effectively, and demonstrate strong organizational and time management skills. * A keen eye for detail and accuracy in all tasks. * Highly adaptable to changing priorities and proactive in problem-solving. * Excellent communication and interpersonal skills to build rapport with colleagues and external contacts. * Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint. * Strong analytical skills with the ability to understand complex information. * Effective communication in both English and Mandarin (written and verbal) is essential. * Strong work ethic, professionalism, a sense of responsibility, and a team player mentality.

Working Condition

Salary

Basic Salary 2800