Clinic Admin Officer

Description

This role is vital for the smooth and efficient operation of the clinic's reception area. The Clinic Administrative Officer will be responsible for providing excellent administrative support, ensuring all processes are executed accurately, and maintaining a positive and welcoming environment for clients.

Responsibilities and Duties

* Maintain and update clinic filing and appointment systems accurately. * Ensure all administrative records are kept up-to-date, including sterilization records, microchipping records, and notification letters. * Manage daily client transactions and prepare settlement reports. * Handle the procurement of clinic drugs and medical supplies in accordance with established procedures. * Update and maintain inventory records, preparing monthly reports and stock sheets. * Monitor and maintain all purchase orders, ensuring compliance with financial guidelines. * **Client Services:** * Welcome and register clients at the clinic reception. * Handle general inquiries from the public professionally and efficiently, both in person and via telephone. * Provide timely updates and notifications to adopters regarding their adopted animals. * Provide support for ad-hoc events and special projects initiated by the organization.

Qualifications and Requirements

* Excellent communication skills, both written and verbal, with fluency in English. * Strong administrative and organizational skills with proficiency in using computers and relevant software applications. * Meticulous attention to detail and accuracy in all tasks. * Strong interpersonal skills with the ability to provide excellent customer service and build positive relationships with clients. * Experience in data entry and database management is a plus. * Only shortlisted candidates will be contacted for interviews.

Working Condition

Salary

Basic Salary 2200