Administrative Assistant

Description

The Administrative Assistant will manage phone calls, schedule appointments, and organize meetings. They will handle correspondence, assist in preparing reports, and maintain filing systems. The role includes ordering office supplies, updating contact lists, arranging travel, and reconciling expense reports. Additionally, they will support visitors, act as the main contact for clients, and coordinate with senior staff to manage requests and queries.

Responsibilities and Duties

Answer and route phone calls to the appropriate individuals. Organize and manage appointments and meetings, ensuring accurate minutes are taken. Draft and distribute emails, memos, letters, faxes, and other forms of correspondence. Assist in preparing routine reports and documentation. Develop and maintain an efficient filing system for office records. Update and enforce office policies and procedures as needed. Order office supplies and explore new suppliers and deals. Maintain and update contact lists regularly. Arrange travel logistics and accommodations. Submit and reconcile expense reports in a timely manner. Provide general support to office visitors. Act as the primary contact for internal and external clients. Coordinate with senior administrative staff to handle management requests and queries.

Qualifications and Requirements

Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant Knowledge of office management systems and procedures Proficient in operating office equipment (e.g., printers, fax machines) Skilled in MS Office, particularly MS Excel and MS PowerPoint Excellent time management and prioritization skills Strong attention to detail and problem-solving abilities Exceptional written and verbal communication skills Strong organizational skills with the ability to multitask High school diploma; additional qualifications as an Administrative Assistant or Secretary are a plus

Working Condition

Working hours

5 days / 44 hours