Admin & Accounts Officer (MNC / Kaki Bukit)

Description

This role is vital for ensuring the smooth and efficient operation of the office. The Office Administrator will be responsible for a wide range of administrative and operational tasks, supporting various departments within the company.

Responsibilities and Duties

* Perform general administrative tasks, such as filing, data entry, and maintaining organized records. * Contact vendors or suppliers to obtain quotes for various services and products. * Schedule and oversee monthly office maintenance and vehicle servicing. * Generate and distribute daily sales, order, and inquiry reports. * Handle documentation and basic processing tasks. * Assist with the planning and execution of company events and transportation arrangements. * Submit required reports, such as yearly NEA reports and customer credit limit reports. * Arrange festive gifts, hampers, greeting cards, and distributor certificates. * Manage cheque deposits and courier services. * Enter supplier invoices into the accounting system (e.g., SAP). * Update Singapore customs permit details. * Send monthly exchange rate information. * Download daily bank transactions and email updated bank balances. * Create and send freight charge invoices to customers. * Prepare monthly account statements and send reminder emails. * Update deadlines within the accounting system (e.g., SAP). * Process payments and transfers through online banking. * Enter supplier invoices into the accounting system (e.g., SAP).

Qualifications and Requirements

* Prior experience in an administrative or office support role, preferably within the [**Insert relevant industry, e.g., Private, Education**] sector. * Ability to prioritize tasks and manage multiple responsibilities effectively. * Strong working knowledge of Microsoft Excel, Word, and Outlook. * Accuracy and attention to detail in data entry and record-keeping. * Excellent written and verbal communication skills. * Ability to identify and resolve issues independently or with minimal supervision. * Flexibility to work occasional overtime, including occasional evening or weekend hours for company events (e.g., open house twice a year, graduation ceremony once a year).

Working Condition

Salary

Basic Salary 2500