Administrator

Description

We are seeking a dedicated Resident Relations/Facility Officer to assist the Manager in overseeing the general administration of the estate. This role involves managing common facilities, handling administrative tasks, and ensuring smooth daily operations.

Responsibilities and Duties

- Oversee the management, bookings, and maintenance of shared facilities, including swimming pools, spa pools, saunas, gyms, courts (squash/tennis), playgrounds, putting greens, BBQ pits, function rooms, and games rooms. - Input and maintain accurate data records. - Handle the distribution of security passes, car park labels, and the collection of fees (e.g., administrative, renovation, security pass fees). - Administer deposit refunds for renovations and other purposes (e.g., security passes, second car park labels, facility bookings). - Track and manage stationery and office inventory. - Maintain postage records for outgoing mail. - File and update administrative documents systematically for easy retrieval. - Register and monitor the movement of office keys. - Prepare and distribute circulars to residents and property owners. - Handle incoming mail, faxes, and correspondence, maintaining proper records. - Negotiate and source budget-friendly items for office equipment. - Manage petty cash when assigned.

Qualifications and Requirements

- Previous experience in facility or administrative management is an advantage. - Strong organizational skills to manage multiple tasks efficiently. - Excellent communication skills for liaising with residents and vendors. - Proficient in basic office software and data entry. - Attention to detail and ability to maintain accurate records. - Ability to work independently and collaboratively as part of a team.

Working Condition

Salary

Basic Salary 1800