Admin Executive

Description

The Admin Executive handles daily administrative tasks, including arranging meetings, coordinating mail and courier services, and assisting with office procurement. The role involves maintaining client databases, liaising with internal departments and external auditors on corporate secretarial matters, and ensuring timely document filing. Additional responsibilities include managing the company calendar, scheduling appointments, organizing events, and handling ad-hoc tasks as required.

Responsibilities and Duties

Manage daily administrative duties for the company. Organize divisional and client meetings, providing support and preparation to ensure smooth operations. Coordinate mail and courier services. Assist in the procurement of office supplies. Collect and log incoming mail, along with handling other assigned administrative tasks. Maintain and update the company’s database, contracts, and client contact lists. Coordinate with external auditors and internal departments (including accounts and tax) on corporate secretarial matters, ensuring timely filing and completion of required reports. Manage the company calendar, schedule appointments, and book meeting rooms as needed. Organize in-house and external events. Handle other corporate and ad-hoc tasks as assigned.

Qualifications and Requirements

Friendly demeanor, cheerful attitude, excellent phone etiquette, and a positive work ethic. Able to work independently and demonstrate strong initiative. Strong written and verbal communication skills in English. Proactive and a collaborative team player. Ability to work closely with the HQ team; proficiency in Mandarin (spoken and written) is a plus.

Working Condition

Working hours

5 days / 44 hours