Admin Executive

Description

We are seeking a proactive Admin Executive to support daily administrative tasks and assist with project-related activities. Responsibilities include managing project document submissions, preparing invoices and purchase orders, and answering customer inquiries. The role involves creating spreadsheets, data entry, and coordinating with project sites and office support activities. You will assist with filing, scanning, photocopying, and maintaining records of business transactions. Additional ad-hoc duties may be required, and a positive, proactive attitude is essential for success in this role.

Responsibilities and Duties

Support project document submissions, claims, and preparation of invoices and purchase orders. Respond to customer inquiries, provide information, process orders, and address complaints. Assist with daily administrative tasks within the team. Create spreadsheets and perform data entry. Coordinate activities between project sites and office support teams. Help with filing, scanning, and photocopying documents. Compile and maintain records of business transactions. Perform other ad-hoc duties as assigned. Maintain a positive attitude and take a proactive approach to work.

Qualifications and Requirements

Minimum of a Diploma in Business Administration or related field. At least 1 year of experience in an administrative role (preferred). Proficient in Microsoft Office applications, including Excel and Word. Strong communication skills, both written and verbal. Excellent organizational skills with the ability to handle multiple tasks simultaneously. Ability to work independently with minimal supervision. Experience with data entry, document management, and office support activities. Ability to coordinate effectively with internal teams and external stakeholders. Attention to detail and accuracy in handling documents and transactions. Positive attitude with a proactive approach to work. Ability to maintain confidentiality and handle sensitive information.

Working Condition

Working hours

5 days / 44 hours