Executive Assistant

Description

As an Executive Assistant, your role is to provide full support to the CEO and oversee the organization’s office operations. This position requires strong anticipation of needs, critical thinking skills, and the ability to provide solutions with the utmost professionalism and confidentiality. Nextbeat Singapore Pte.Ltd. EA License Number: 22C1267

Responsibilities and Duties

* Provide advanced calendar management for the CEO, ensuring efficient scheduling and prioritization. * Act as a liaison to support the CEO across all business functions. * Perform a wide range of administrative tasks to enhance the CEO’s effectiveness, including handling special projects, creating detailed reports, documents, and presentations. * Serve as the primary contact for internal and external stakeholders on all CEO-related matters, often handling sensitive or confidential information. * Work closely with the CEO to keep them informed of upcoming commitments and responsibilities, ensuring timely follow-up. * Maintain clear communication channels and act as a "gatekeeper" or "gateway," facilitating seamless interaction between the CEO and staff. * Review and help develop office policies and procedures to improve workflow, anticipating organizational needs as the company grows. * Carry out additional projects and tasks as needed to support organizational goals.

Qualifications and Requirements

* Bachelor’s degree in business administration or a related field. * Extensive experience in executive support, including C-level executive assistance. * Excellent command of spoken and written English. * Exceptional interpersonal skills, with the ability to build relationships with key stakeholders. * Strong organizational skills and an ability to manage multiple tasks with keen attention to detail. * Results-driven, enthusiastic, detail-oriented, and capable of working independently. * High level of professionalism in engaging with diverse groups, including board members, senior executives, staff, and partners. * Proven ability to meet deadlines in a fast-paced, dynamic environment. * Proactive problem-solver with strong decision-making capabilities. * Maintains high integrity and discretion when handling confidential information. * Thorough knowledge of office administration, clerical procedures, and recordkeeping systems.

Working Condition

Working hours

5 days / 44 hours