Admin cum Accounts Executive (Japan MNC / East)

Description

This role is vital for supporting the smooth and efficient day-to-day operations of the company. The Office & Accounts Assistant will provide essential administrative and accounting support across various departments.

Responsibilities and Duties

* Perform general administrative tasks, such as filing, data entry, and maintaining office supplies. * Organize and maintain accurate records in shared folders. * Communicate with vendors and suppliers to request quotations and follow up on orders. * Coordinate office maintenance schedules and vehicle servicing. * Prepare and send daily sales, orders, and inquiry reports. * Handle documentation and basic processing tasks. * Assist with company events and transportation arrangements. * Manage annual submissions and compliance requirements. * Compile and prepare customer credit limit reports. * Organize and distribute festive gifts, hampers, and company-related materials. * Arrange cheque deposits and manage courier services. * Enter supplier invoices into the accounting system (e.g., SAP). * Update details for customs permits. * Send monthly exchange rate updates to relevant departments. * Download and analyze daily bank transactions, and share updated bank balances. * Issue invoices to customers for freight charges. * Distribute monthly Statements of Accounts and send reminder emails to customers. * Maintain and update deadlines within the accounting system. * Prepare payments and transfers using online banking platforms.

Qualifications and Requirements

* High School Diploma or equivalent. * Minimum 1-2 years of experience in an administrative or accounting role. * Experience with accounting software (e.g., SAP) is a strong advantage. * Ability to prioritize tasks, meet deadlines, and manage multiple tasks efficiently. * Strong working knowledge of Microsoft Excel, Word, and Outlook. * High level of accuracy and attention to detail in data entry and record-keeping. * Excellent communication and interpersonal skills, both written and verbal. * Ability to identify and resolve issues independently or with minimal supervision. * Strong work ethic and a proactive approach to work. * Ability to work independently and as part of a team.

Working Condition

Salary

Basic Salary 2800