Admin Executive

Description

We are looking for an organized Admin Executive to support the Project Director in coordinating communication with stakeholders, drafting and proofreading documents, and managing files. The role involves organizing meetings, events, and travel arrangements, preparing agendas and presentations, and taking minutes at meetings. You will also assist with project research, ensure smooth workflow, handle sensitive information with confidentiality, and track expenses. Strong communication and organizational skills are essential for this role.

Responsibilities and Duties

Serve as the main point of contact between the Project Director and internal/external stakeholders. Ensure clear verbal and written communication between the Project Director and stakeholders. Draft, edit, and proofread emails, reports, and other documents. Organize and maintain files and records for easy access. Conduct research and update information as needed for projects. Coordinate events, campaigns, and projects as directed by the Project Director. Collaborate with team members to ensure smooth project execution. Handle sensitive information with discretion and maintain confidentiality. Prepare meeting agendas, materials, and presentations. Attend meetings, take minutes, and track action items. Schedule and organize appointments, meetings, and events for the Project Director. Manage time effectively to enhance productivity. Make travel arrangements, including flight bookings, hotel stays, and itineraries. Prepare accurate and timely travel expense reports.

Qualifications and Requirements

A Bachelor's Degree, Post Graduate Diploma, or Professional Degree in Business Management or a related field is required. Minimum of 3 years of relevant work experience. Ability to work independently with minimal supervision. Experience in a construction site environment is preferred. Strong interpersonal skills with the ability to communicate effectively at all levels.

Working Condition

Working hours

5 days / 44 hours