Secretary and Admin Executive

Description

We are looking for a highly organized Secretary and Admin Executive to provide comprehensive support to the Chairman and General Manager. Responsibilities include organizing business and personal events, managing logistics, coordinating medical appointments, and handling personal errands. The role also involves liaising on investment projects, managing financial records, handling banking transactions, and facilitating restaurant reservations. The Secretary and Admin Executive will serve as a key point of contact for communications and offer flexible support for last-minute changes and additional tasks.

Responsibilities and Duties

Coordinate business and personal events, meetings, and gatherings, including venue booking and logistics management. Offer daily administrative support to the Chairman and General Manager. Assist with personal tasks such as managing errands, overseeing household matters, and arranging personal activities. Support medical appointment scheduling and healthcare coordination for the Chairman and General Manager. Act as a point of contact for internal and external communications. Oversee and monitor the Chairman’s investment projects while maintaining accurate financial records. Handle banking transactions and financial administration. Arrange restaurant reservations and manage dining plans. Adapt to last-minute changes, provide real-time support, and complete additional tasks as assigned.

Qualifications and Requirements

5 years of experience as a Secretary at the Executive level and in Office Administration. Minimum Diploma in Business Administration or a related field. Professional and positive attitude. Proficient in Microsoft Office (PowerPoint, Word, Excel). Able to work independently and take initiative. Strong written and verbal communication skills. Capable of multi-tasking and interacting effectively with individuals at all levels. Skilled in handling sensitive matters with a high degree of confidentiality.

Working Condition

Working hours

5 days / 44 hours