Administrative Assistant

Description

We are looking for a proactive Administrative Assistant to serve as the first point of contact for clients, handling calls, emails, and welcoming visitors. This role involves managing schedules, appointments, and meetings, as well as preparing documents, managing files, and maintaining office supplies. Additional responsibilities include assisting with invoicing, expense tracking, and basic accounting tasks, as well as supporting the Director with personal assistant duties such as scheduling and travel arrangements. The ideal candidate will be flexible, organized, and ready to take on ad-hoc tasks as needed to support the team.

Responsibilities and Duties

* Act as the primary point of contact for clients, managing calls, emails, and greeting visitors. * Coordinate schedules, appointments, and meetings for team members. * Oversee correspondence, prepare documents, and maintain filing systems. * Ensure the office is well-stocked with supplies and functions efficiently. * Assist with invoicing, expense tracking, and basic accounting duties. * Prepare and issue client billing. * Provide secretarial support, including drafting letters and maintaining records. * Perform personal assistant duties for the Director, including managing personal schedules and arranging travel. * Handle any ad-hoc tasks assigned by the supervisor. * Offer administrative and organizational support to team members as needed.

Qualifications and Requirements

* O-Level or Diploma in a relevant field. * Proven experience as an administrative assistant, office manager, or in a similar role (experience in accounting or finance is a plus). * Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable with office technology. * Excellent organizational skills with the ability to multitask effectively. * Strong written and verbal communication skills. * Proactive with a high degree of professionalism and discretion in handling confidential information.

Working Condition

Working hours

5 days / 44 hours